ORDER OF THE MASTER MADE PURSUANT TO THE NOTARIES (RECORDS) RULES ON 4TH MARCH 1992 as amended by the Notaries (Access to Justice Act) (Consequential Provisions) Rules 1999

THE NOTARIES (RECORDS) RULES 2001 WERE REVOKED BY THE NOTARIES PRACTICE RULES 2001 SUBJECT TO THE SAVINGS IN RULE 24.2

We, JOHN ARTHUR DALZIEL OWEN, Knight, One of Her Majesty's Justices of the High Court, Commissary or Master of the Faculties of the Lord Archbishop of Canterbury do hereby make the following Order pursuant to Rule 3 (2) of The Notaries (Records) Rules1991:

1. The Rules adopted by the Society of Public Notaries of London on the 11th day of December 1990 are hereby approved for the Members of that Society. The said Rules are hereby annexed in Schedule A

2. The Statement of Good Notarial Practice contained on Page 7 of The Provincial Notary (3rd Edition) 1991 shall apply to all other Notaries practising in England and Wales. The said Statement is hereby annexed in Schedule B

AS WITNESS Our hand this Fourth day of March 1992

John Owen

MASTER

SCHEDULE A

SOCIETY of PUBLIC NOTARIES of LONDON

NOTARIAL RECORDS

RULES adopted at the Committee Meeting held on 11 December 1990

The following Rules shall apply to the preservation of notarial records by Members of the Society:

1. Documents in notarial or authentic form:

Normal practice shall be for such documents to be executed in duplicate original and for the original not issued to the client to be kept on a notarial protocol. In exceptional cases, where a duplicate original cannot be retained by the notary, a complete photographic copy of the document should be kept in the protocol. Such protocol shall be preserved permanently either by the notary concerned or by his firm or, in the event of the notary ceasing to practise, by his successor practice, if any, failing which, by the Society.

2. Other documents:

Documents which are not in notarial or authentic form and which are attested by a Scrivener notary need not be fully recorded by the attesting notary. It shall be sufficient for a record to be kept consisting of the name of the party or parties whose signatures are attested and the nature of the document attested. Such records shall be preserved as in 1. above for a minimum term of six years.

SCHEDULE B

Notaries should maintain a Register and Protocol which shall contain at least:

(i) the date of the notarial act

(ii) the full name and UK address of the person appearing before the Notary and a statement of the means by which that person is identified

(iii) a description of the Act

(iv) a description of any document produced to the Notary

(v) In the case of any private document EITHER a description of any such document prepared by the Notary or executed signed or sworn before the Notary OR an extract of any such document (each description or extract must be sufficient to enable the parties to the document, its nature purpose and effect to be identified, to give particulars of any person to whom any power or authority is given, to identify any property which is affected and to identify the jurisdiction in which any transaction is to take effect) OR a complete copy of any such document OR a reference to the Protocol containing such document

(vi) In the case of any document in the public or authentic form the original or a complete copy of such document OR a reference to the Protocol containing such document

(vii) a statement of the fee charged.

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