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Governance (Transparency) Information

Master’s Notarial Annual Forum

The Minutes of a Meeting of the Master’s Notarial Annual Forum which took place on Tuesday 28th January 2020 at 2.30pm are available here.

Senior Officers’ Meeting

The Master meets regularly with the senior staff of the Faculty Office to discuss regulatory matters.  A note of the minutes is published via the link below.

Senior Officers’ Meeting – details of membership, meetings, and further information here

Advisory Board

The Advisory Board has a broad remit which includes issues identified by the Master in an annual ‘Priorities’ paper. The remit extends beyond that as the Advisory Board may consider “any matter pertaining to the notarial profession”. The full remit is available here.

The Board generally meets four times a year. Details of its meetings are found from the link below.

Advisory Board – details of membership, meetings, and further information here

Qualifications Board

The remit of the Qualifications Board is to advise the Master and those seeking to qualify as notaries:

– whether a degree or other qualification course should be approved by the Master for those qualifying as a notary

– on the standard of the qualifications of any person applying for admission as a notary under the rules

– on the qualifications and experience of persons applying for recognition that they are eligible for admission as a notary having been admitted or qualified as a notary in another jurisdiction

The Master has delegated to the Qualifications Board the award of exemptions to the academic stage of training.

The Board generally meets four times a year. Details of its meetings are found from the link below.

Qualifications Board – details of membership, meetings, and further information here

Key Performance Indicators (KPIs)

The Master of the Faculties, with the Advisory Board, defines KPIs for the work of the Faculty Office. These are reviewed, added to, and revised as necessary. Publication of the KPIs and the content of reviews and progress of and against them is itself a KPI for the transparent operation of the Office’s work.

KPI details and information here

Other Regulatory Work

Anti Money Laundering (AML) Risk Assessment Review

As part of the practice certificate renewal application for 2020, the Faculty Office required notaries to submit a copy of their practice risk assessment. All notaries are required to complete a risk assessment under Regulation 18 of Money Laundering and Terrorist Financing Regulations 2017 (“MLR 2017”). At the start of 2020 the Faculty Office undertook a detailed review of these risk assessments.

The results are published in the Risk Assessment Review Report (click link).

Notaries’ Consumer websites.

On 2 December 2019 Rule 14.2 of the Notaries Practice Rules 2019 (“the Rules”) came into force. Rule 14.2 requires all notaries publicising their practice via a website to ensure that certain information is readily available to consumers.

On 2 December 2019 Rule 14.2 of the Notaries’ Practice Rules 2019 came into force requiring all notaries publicising their practice via a website to ensure that clear information on pricing, redress, service, complaints and regulatory information was available for the public to access on their websites. In advance of this the Faculty Office reviewed a sample of 25 notaries’ websites in the August before the Rule came into force. The Faculty Office then revisited the same websites in March 2020 to determine how many of these websites were compliant.


The Faculty Office found that 80% of the profession sampled had made improvements towards compliance and that over 50% were compliant under each of the 5 headings considered. Encouragingly, 91% of the notaries investigated were now providing important regulatory information to consumers.


The full report can be viewed here: Website Spot Check 2020


Where the notaries investigated were considered to still be non-compliant or only partially compliant, they will be contacted by the Faculty Office and asked to update the information on their websites within a set timeframe. The Faculty Office will aim to carry out further checks in the future and reviews of websites are conducted when a notary is inspected.